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MC Meeting Minutes Monday December 7, 2009
Meeting opened: 7.30pm

Accent ATTENDANCE
MC: Jo Rose (facilitator), Rosie Lambert, Tony Grech, Rebecca Reddin, Lisa Lewin, Peter Lead, Sam Byrne (minutes)
Others/visitors: Nija Dalal (Co-op Coordinator), Monika Baumann (Groceries Coordinator), Renata Field (F+V Coordinator), Julia Gray (Bookkeeper), Andrew McNicol (Groceries Support), Dave Tilley (Shop Coordinator), Olivia Lovell (Shop Coordinator), Lisa McIntosh (Cleaner), Stevie Bee (Info Coordinator), Simon Holmes (member), David Harris (member)
Apologies: Margaret Levin

Accent CONFIRMATION OF PREVIOUS MINUTES

Proposal: That the October 2009 minutes be accepted. Jo/Sam CARRIED

Accent MEMBERSHIP

NEW MEMBERS

Proposal: That Alfalfa House accept applicants with membership numbers 5712-5815 as members. Rosie/Sam CARRIED

RESIGNATIONS and FORFEITURES

Proposal: That Alfalfa House accept the resignations of members 4232, 4247 and 5293 be accepted and that shares of members 1959, 3165, 3180, 3249, 3280, 3307, 3617, 3703, 3781, 3974, 4094, 4168, 4311, 4378, 4411, 4458, 4470, 4478, 4492, 4512, 4543, 4560, 4616, 4619, 4638, 4648, 4653, 2633, 3776, 3504, 2464, 2201, 2332, 2685, 2623, 3105, 3367, 3477, 3537, 3668, 3711, 3718, 3797, 3814, 3992, 4101, 4293, 4429, 4431, 4472, 4521, 4576, 4603, 2683, 4206, 2085 and 3246 be forfeited. Sam/Jo CARRIED

Accent STAFFING

Proposal: That Jamie Payne’s resignation as Fruit+Veg Coordinator effective November 13 and Renata Field’s return from unpaid leave effective November 27 be noted. Jo/Rosie CARRIED

Accent OCCUPATIONAL HEALTH AND SAFETY (OH+S)

Accent REPORTS

FINANCE
• In the absence of a Treasurer, Julia gave a brief verbal report on the current state of the finances. Profit for October was approximately $8,000, bringing profit to date the financial year to approximately $20,000.

Proposal: That the Bookkeeper’s report be accepted. Rosie/Tony CARRIED

CO-OP COORDINATOR

Proposal: That the policy entitled “Rights of Co-op” be adopted as a preamble to the co-op’s policies, and that the policy entitled “Use of the Co-op by Members” be adopted with the addition at the beginning of the policy of “Whilst members are welcome to attend regularly and the aim of the co-op is to encourage an inviting atmosphere on the premises, member access needs to remain within reasonable limits.” Rosie/Jo CARRIED

Proposal: That the report be accepted. Jo/Sam CARRIED

F & V PRODUCE

Proposal: That the report be accepted. Sam/Tony CARRIED

GROCERIES

Proposal: That the report be accepted. Jo/Rebecca CARRIED

STAFF MEETING
There was no staff delegates' report as all matters are elsewhere on the agenda.

Accent CORRESPONDENCE
• Nija reported that the Registry of Cooperatives has acknowledged receipt of notice of our AGM resolutions.

Accent FOOD GRANTS

Proposal: That a food grant to the People’s Kitchen be approved.
Sam/Rosie CARRIED

Accent CURRENT MATTERS

XMAS AND 2010 PROMOTIONAL ACTIVITIES INCLUDING FBI AND 2SER
• There was discussion of a range of possible promotional activities including the radio station initiatives, regular orientation tours for new members, a local letterbox drop offering a discount and an open day. Some opposition was expressed to another calendar and there was support for having a free feature product at the counter in the second week of each month beginning in February and advertised in the eNews.

ELECTION OF OFFICERS
• A ballot was held and Jo Rose was elected unopposed as Chair, Sam Byrne was elected unopposed as Secretary and Rosie Lambert was elected unopposed as Public Officer.

REGISTRY OF CO-OPS

Proposal: That the Directors' Report and Directors' Declaration be approved and that Jo Rose and Sam Byrne as directors be authorised to sign on behalf of the board.

Proposal: That the Directors' Report, Directors' Declaration and all other Annual Report documents be submitted to the Registry of Cooperatives.

Proposal: That Nija Dalal and Julia Gray be approved to sign on behalf of Alfalfa House and be the cheque signatories, including for the transfer of funds, credit card operation, and any other business requiring signatures.

Proposal: That the Public Officer sign an Authorisation Letter on behalf of the Board, authorising Nija Dalal and Julia Gray to "act on behalf of the Directors of Alfalfa House in dealings with day-to-day matters, running of the co-op, any insurance matters, communications, the Australian Tax Office, and any other matters that affect the day-to-day running of the co-op."
Sam/Tony CARRIED

THE LEASE

Proposal: That Julia, Rebecca, Lisa and Sam form a lease subcommittee to conduct further negotiations on a new lease before a final decision on the matter is made by MC. Rosie/Jo CARRIED

PAY RATES, AWARDS, BACKPAY

Proposal: That the new Award be implemented in full effective January 1, 2010 and that David Tilley, Julia Gray, Tony Grech and Rosie Lambert form a pay subcommittee to investigate further pay issues including the backpay question, details of the new award, including the award levels for each position, and the question of a covering letter for all employees.
Sam/Rosie CARRIED

Proposal: That the annual audit include a check that staff are being paid correctly according to awards and legislation. Rosie/Jo CARRIED

LONG-TERM ACCOMMODATION, PLUS SYDNEY CITY FARM UPDATE
• Jo updated the meeting on the Sydney City Farm project. Discussion of how to implement the long-term goal of owning our own place and the establishment of a property subcommittee was deferred until the January meeting.

OTESHA PROJECT
• Nija was requested to report back to the January meeting on the details of all the current reciprocal arrangements in place at the co-op.

BLUE MOUNTAINS FOOD CO-OP VISIT
• Jo will contact Blue Mountains to clarify the proposed visit in February and report back.

GRAVITY BIN PROJECT
• All involved in this very successful project were thanked, especially Monika.

CITY OF SYDNEY GRANT

Proposal: That Monika, Renata, Andrew and Sam form a subcommittee to develop and implement the project. Rosie/Jo CARRIED

NEW BOARD MEMBERS

Proposal: That the resignation of Rebecca Reddin as a committee member be accepted and that she be thanked for her contribution. That Lisa Lewin and Peter Lead be appointed to fill casual vacancies until the next AGM.
Jo/Sam CARRIED

• A ballot was held and Lisa Lewin was elected unopposed as Treasurer.

THE HIVE
• The matter of inkind donations and the arrangements for bulk orders for non co-ops and commercial organisations were discussed. The Hive are at this stage simply encouraged to organise for one of them to join the co-op.

INFORMAL STAFF-MC GET-TO-KNOW
• An informal staff-MC get together is set for February 2 following the staff meeting that night at a location to be determined.

CLEANER JOB DESCRIPTION

Proposal: That the proposed Cleaner's Job Description be adopted with the second essential selection criteria replaced with "Excellent attention to detail and dedication to completion of tasks." Jo/Lisa CARRIED

CASUAL SHOP COORDINATORS
• David Harris raised whether there should be more casual Shop Coordinators to cover shifts. Staff will consider the matter.

Meeting closed 9.55pm


 

 

 

 


 

 

 

 


 

 

  
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