MC Meeting Minutes Wednesday January 28, 2009
Meeting opened: 7.30pm

ATTENDANCE
MC: Genevieve Derwent, Jo Rose
Others: Monika Baumann (Groceries Coordinator), Nija Dalal (Coop Coordinator), Sam Byrne (member), Anika Vinson (Shop Coordinator), Stevie Bee (Info Coordinator)

Apologies: Linda Grkinic (MC), Sarah Cook (MC) ,Renata Field, Julia Gray (Bookkeeper)

The meeting was inquorate (did not have the minimum quorum of four of seven directors), so all resolutions are recommendations to be considered at the next in quorum MC meeting.

CONFIRMATION OF PREVIOUS MINUTES
That the minutes of the previous meeting be accepted as a true and accurate record.

BUSINESS ARISING FROM PREVIOUS MINUTES

Outstanding Actions: Safer Spaces Policy

MEMBERSHIP

NEW MEMBERS
Proposal: That Alfalfa House accept applicants with membership numbers 5255-5286 as members. Genevieve/Jo PENDING

RESIGNATIONS

Proposal: That Alfalfa House accept the resignations of members with membership numbers 2771, 2990, 5789. Genevieve/Jo PENDING

FORFEITURES None

REPORTS

FINANCE
• Alfalfa House appears to be traveling on the right track. We achieved surpluses in December and January. Maintenance of the spending budgets is crucial to ensuring AH can break even or make a small surplus by the end of the financial year.
• Thanks to the Stock Coordinators and Julia.
• Monika expressed concern about the continuation of the current spending limit because many stocks= items are low or out.
• It was agreed there would be further discussion with MC and Monika on a workable spending limit.

Proposal: That the Treasurer’s Report be accepted. Genevieve/Jo PENDING

F & V PRODUCE
• It was agreed that ongoing dialogue is crucial to ensuring we get the balance right regarding stock levels and spend limits.

Proposal: That the report be accepted. Genevieve/Jo PENDING

GROCERIES

Proposal: That Monika Baumann undertake the Level 2 Food Safety Course, the cost of which is $150. Genevieve/Jo PENDING

Proposal: That AH offer the bulk discount rate of 5% for purchases made by The Watershed. Genevieve/Jo PENDING

Proposal: That the report be accepted. Genevieve/Jo PENDING

CO-OP COORDINATOR
Action: Nija to forward a quote for the IT work that’s required.

Proposal: That the report be accepted. Genevieve/Jo PENDING

CORRESPONDENCE None

FOOD GRANTS None

CURRENT MATTERS

STAFF XD POLICY
Proposal: That AH approve the revised Staff XD policy. Genevieve/Jo PENDING

MC XD POLICY
Proposal: That AH revise the current MC XD policy and inform members of the previous MC that the policy would be changing soon. Genevieve/Jo PENDING

PERFORMANCE REVIEW
Still to do: finalise the staff performance review process, incorporating feedback on the 360-degree aspect

GENERAL POLICY
Action: Nija to email to MC policy review priorities

NEW MC MEMBER
Sam Byrne is interested in joining the MC. He has been a co-op member since the mid-1990s. He was on Marrickville Council for a number of years and from his local council work he has been appointed the local government Super Board. He knows many people in the local community and is excited to be participating more within Alfalfa House.

Proposal: That Sam Byrne be accepted as a member of Management Committee of Alfalfa House. Genevieve/Jo PENDING

OTHER MATTERS None

Meeting closed at 9.30pm