MC Meeting Minutes Tuesday July 24, 2007
Meeting opened: 7pm

Attendance
MC: Elmarie Pareezer, Paula Quigley, Rick Shaw, Vivienne Murray
Others: Stevie Bee, Sarah Cook, Gabrielle Nicholson, Cecilia Jensen, Lisa Durante, Dom Grossy, Dave Harris, Lara Daley
Apologies: None
Chair: Elmarie Minutes: Vivienne

Confirmation of previous minutes
That the June 2007 meeting minutes be accepted. CARRIED by consensus
Elmarie noted that the discussion regarding prospective Shop Coordinators should have been held in camera.
Business arising from previous minutes None

Membership
• New members (0) No list provided. Lists to be provided at next MC meeting.
• Resignations (2) No list provided. Two resignations from members moving overseas.
• Forfeitures (0) No list provided.

Reports
TREASURER – Paula
• Report tabled. Profit of $15,768.98 in June 07 due to a reduction in the cost of sales by around $10,000. This was due to consistency in stock ordering and maintaining the spending guidelines. Sales were up slightly on May, operating expenses were down, mainly in payroll. Year-to-date profit stands at $19,082.96
That the Treasurer's Report be accepted. CARRIED by consensus

STAFF MEETING
Refer to website for minutes. Discussed how staff would divide extra hours required to cover duies in the absence of manager. Gabe will discuss with MC.

STOCK (Groceries) – Lisa
• Lisa gave a list of new products. Gabe said gheneeshe ghee is very good, less heavy than standard oils. The producer makes organic butter when the moon is full as it increases energy.
• New paper bags are made from post-consumer waste in Australia. Previous bags came from Indonesia. Bags come in three sizes and are heavier so we may need to allow weight when weighing goods.
• Back gate is now kept locked; bread suppliers have keys, and a key is kept by
the toilet key in the storeroom.
• Fruit and veg is currently limited because of frosts and floods.
That the Stock Coordinator's Report accepted. CARRIED by consensus

Current Matters

CREDIT CARD AND ATO AUTHORISATION
Currently in Gabe's name. MC authorises bookkeeper (presently Gabe)
to be designated person for ATO purposes.

GRANT REQUEST
A member has indicated she wishes to apply for a $100 grant for a stall at Newtown Fair. Elmarie indicated there is a process for application. Lara will forward the request form and we will put it on the website.

NEW COORDINATOR
• MC has appointed Warren MacLaren to the position of Co-op Coordinator. Staff feel there was a lack of process in the appointment.
• Vivienne went over the process: Position was advertised, interviews conducted, one interview panel member (staff member) resigned from the panel prior to the panel meeting to discuss candidates. This resignation occurred at the last MC meeting,
and that meeting resolved that Elmarie would meet with the staff member and discuss concerns, and then meet with Rick to discuss next steps. This happened, then MC agreed to discuss with staff and other parties the job description, which led to changes to the job description.
• Staff thought the position would be re-advertised. MC said that the discussions with staff related to the job description, and at no time was the selection process discussed. This was a difficult decision for MC, and a lot of options were canvassed, and a lot of factors meant it appropriate for the discussion to remain within MC.
• Staff said it had never been mentioned that we had a strong candidate. Rick said that it is usual for the candidates to be discussed among the selection panel and then within MC, and as unfortunately happened at last MC meeting it is inappropriate to discuss personal aspects in an open meeting.

MC/STAFF LIAISON
MC will get this running again.

SHOP COORDINATOR
• Stevie is currently alternating with Adam on the Saturday afternoon shift. Stevie invoices AH at the SC's hourly rate. Rick is concerned about the coverage of AH's fiduciary obligations with a contractor working in the shop, and will look into this. Sarah says she has already considered insurance and other issues.

STOCK COORDINATOR (FRUIT AND VEGETABLES)
• Ad to go up tomorrow. MC agreed to keep Shop Coordinator shifts currently carried out by Dave Tilley separate for the F&V position.

STAFF PAY RATES
• MC is curious about the revisions to staff hours and rates which have not been discussed with MC. Also, Gabe has re-titled her position as Finance Coordinator, rather than bookkeeper.
• It was generally agreed that it is appropriate for MC to be involved in decisions of this nature. In particular, it is not appropriate for staff to decide themselves what their hourly rate of pay will be.

LIVE GREEN
This is a good promotion opportunity. Vivienne will take the lead on organising AH involvement.

Correspondence
• Letter received from Wendy Dyson was tabled.

General Business

NOMINATIONS TO THE BOARD
• Cecilia Jensen and Sarah Cook both nominated for MC, and both nominations were
accepted by unanimous consensus.

MC MEETINGS
• MC meetings will move to the fourth Tuesday of the month to better meet bookkeeper requirements.

VOLUNTEER REINVIGORATION
• Vivienne intends to spend some time in the member database as a start to
reinvigorating volunteer participation. Initially it was decided that Stevie would spend one paid half-hour showing Vivienne how the system works. Subsequent to this meeting Vivienne arranged to work with ex-MC member Nick Penty, who is familiar with AH's systems and Filemaker in particular and willing to work on a volunteer basis (Nick's expression of interest in helping on the volunteer project has been discussed at previous MC meetings).

Meeting closed: 10pm