MC Meeting Minutes Monday July 27, 2009
Meeting opened: 7.30pm

ATTENDANCE
MC: Genevieve Derwent (facilitator), Linda Grkinic, Teddy Cook, Jo Rose, Sam Byrne
Others/visitors: Nija Dalal (Co-op Coordinator), Monika Baumann (Groceries Coordinator), Aidan Calabria (Shop Coordinator), Dave Tilley (Shop Coordinator), Olivia Lovell (Shop Coordinator), Stevie Bee (Info Coordinator), Jamie Payne (F+V Coordinator), Janne King (Shop Coordinator), Rebecca Goldhurst (Rhubarb Foods), Nicole Barakat (Cut + Paste)
Apologies: Julia Gray (Finance Coordinator)

CONFIRMATION OF PREVIOUS MINUTES
Acceptance of the minutes of the June 2009 meeting was deferred to the August meeting.

MEMBERSHIP

NEW MEMBERS
Proposal: That Alfalfa House accept applicants with membership numbers 5521-5518 and 5521-5555 as members. Jo/Linda CARRIED

RESIGNATIONS None
FORFEITURES None

STAFFING

Proposal: That Alanna Thorley’s resignation effective July 15 be accepted.
Jo/Teddy CARRIED

OCCUPATIONAL HEALTH AND SAFETY (OH+S)
• Nija reported that two convex mirrors have been purchased and will shortly be installed in the shop and office.

REPORTS

FINANCE
• Teddy verbally reported on the previous financial year, the stocktake sale and the proposed budget for 2009/2010.
• The shop lease and the 2009/2010 wage increase were also discussed.
• It is planned to finalise the budget at the August MC meeting.

Proposal: That the Treasurer’s Report be accepted. Jo/Linda CARRIED

CO-OP COORDINATOR
• Nija reported that there is very little written down about the tasks and role of the MC or any induction materials.

Proposal: That the MC undertakes to begin a document about its role and structure in the next month. Teddy/Jo CARRIED

• The date of the AGM was discussed. It will be in early November at a date to be decided.

Proposal: That the MC endorses the proposed new rules circulated, subject to final minor amendments agreed by Sam and Nija. Jo/Linda CARRIED

• Nija raised again the need for action by the MC on policy reviews.
• Nija reported that the recent film night raised just over $1000.

Proposal: That expenditure of $50 is approved for a Department of Environment, Climate Change and Water energy assessment.
Teddy/Linda CARRIED

Proposal: That the report be accepted. Jo/Sam CARRIED

F & V PRODUCE

Proposal: That the Stock Coordinator (Fruit+Vegetable) hours be increased by three per week until the end of October. Teddy/Jo CARRIED

Proposal: That the report be accepted. Sam/Linda CARRIED

GROCERIES

Proposal: That expenditure of $733.60 is approved for 2 boxes of chocolate for fundraising sales at members’ workplaces. Jo/Linda CARRIED

Proposal: That the report be accepted. Sam/Jo CARRIED

STAFF MEETING (Presented by Dave and Olivia (staff delegates))
• Staff proposed that a get together of staff and MC be held after the AGM. MC agreed.
• Staff proposed that one MC member be invited to attend each staff meeting. MC agreed.
• Staff will provide a report on the stocktake sale at the August MC meeting.

Proposal: That the report be accepted. Jo/Sam CARRIED

CORRESPONDENCE
• A request from member 311 for XDs has been received in relation to a shopping bag project from 2007. MC requested that written evidence mentioned in the request be submitted.

FOOD GRANTS None

CURRENT MATTERS

RHUBARB FOODS
• Rebecca addressed the meeting and requested access to AH’s POS [Point-of-Sale] system.

Proposal: That key screen dumps of Alfalfa House’s POS system be given to Rhubarb Foods. Teddy/Jo CARRIED

CUT + PASTE SUSTAINABLE CRAFT FESTIVAL
• Nicole Barakat addressed the meeting about this festival set for September 11- 13 at the Red Rattler.

Proposal: That a $100 food grant be given to Cut + Paste, and that Alfalfa House promote the event and have a stall at the makers’ market.
Linda/Jo CARRIED

BLUE MOUNTAINS CO-OP
• MC would be happy to invite a member of the Blue Mountains Co-op MC to attend a future Alfalfa MC meeting.
• MC would also support, in principle, a delegation from Alfalfa visiting Blue Mountains to share experiences.

COMMUNITY BUILDING PARTNERSHIP GRANT

Proposal: That the grant application be endorsed subject to owner’s approval and staff/volunteer interest in developing the application. Sam/Jo CARRIED

E-NEWS
• Stevie informed the meeting that there is now an 8 page maximum limit for the eNews.

SHOP IMPROVEMENTS WORKING GROUP
• Jo shared the draft mural design which will also be considered at the next staff meeting.

THEFT BY A MEMBER

Proposal: That MC proceed to terminate membership 4396 in accordance with the Rules and inform the person that they are not welcome at the co-op.
Genevieve/Jo CARRIED

Meeting closed 11.25pm