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MC Meeting Minutes Monday March 22, 2010
Meeting opened: 7.30pm

Accent ATTENDANCE
MC: Jo Rose, Rosie Lambert, Tony Grech (minutes), Peter Lead (facilitator), Sam Byrne, Lisa Lewin
Others/visitors: Nija Dalal (Co-op Coordinator), Renata Field (F+V Coordinator), Andrew McNicol (Groceries Support), Stevie Bee (Info Coordinator)
Apologies: Julia Gray (Bookkeeper), Monika Baumann (Groceries Coordinator)

Accent CONFIRMATION OF PREVIOUS MINUTES

Proposal: That the minutes of the January meeting be accepted after the addition of ‘Sam’ to the Long-term Accommodation Sub-comiittee.
Sam/Peter CARRIED

Proposal: That the minutes of the February meeting be accepted.
Sam/Jo CARRIED

Accent BUSINESS ARISING Nil

Action: Sam to distribute suggested changes to January minutes by email.

Accent MEMBERSHIP

NEW MEMBERS

Proposal: That Alfalfa House accept applicants with membership numbers 5907-5941 as members. Peter/Jo CARRIED

CANCELLATIONS

Proposal: That the memberships of members 2453, 2476, 2274, 2402, 2717, 2841, 2895, 2993, 3040, 3046, 3238, 3314, 3338, 3424, 3455, 3470, 3489, 3545, 3652, 3663, 3677, 3682, 3764, 3798, 3802, 3807 and 3915 be cancelled. Peter/Jo CARRIED

Accent STAFFING

Proposal: That Emma McQueen, Annevi Sjoberg and Mikala Lips be appointedi as Shop Coordinators. Jo/Sam CARRIED

Proposal: That Aidan Calabria’s resignation as Shop Coordinator effective April 25, 2010 be accepted. That Nija offer the position vacated by Aidan to the fourth best applicant. Jo/Sam CARRIED


Accent OCCUPATIONAL HEALTH AND SAFETY (OH+S)
• Nija reported that AH has replaced the wooden ladder.

Accent REPORTS

FINANCE
• Lisa working to ensure accuracy of financials and working with Nija and Julia to ensure AH is meeting legal requirements and obligations. Financials are in draft.

Proposal: That the Treasurer’s report be accepted. Peter/Jo CARRIED

CO-OP COORDINATOR

Proposal: That the report be accepted. Peter/Jo CARRIED

F & V PRODUCE

Proposal: That the report be accepted. Jo/Lisa CARRIED

GROCERIES


Proposal: That the report be accepted. Jo/Tony CARRIED

STAFF MEETING
• St

POLICY
• Co-op Coordinator's job description is being reviewed, for example, regarding performance management and employee dismissal policy.
• Rosie's OH+S governance review is ongoing.
• Recruitment policy postponed until next meeting.
• Nija still working on reciprocal agreements policy.
• Nija proposed two new policies in regards to dismissal and work performance in February’s Co-op Coordinator report.

Proposal: That the proposed changes be accepted. Rosie/Jo CARRIED

Action: Sam to review and remove ‘Objects of Alfalfa House’ section from policy

Accent CORRESPONDENCE Nil
• A thank you letter for a previous food grant was received from WAYS.

Accent FOOD GRANTS
• A food grant request was received from ‘Transition Towns’ of Marrickville for a fundraiser where Robyn Frances, one of Permaculture's leading pioneers and educators, will speak.

Proposal: That a food grant to Transition Towns be approved.
Sam/Lisa CARRIED

Accent CURRENT MATTERS

LEASE
• Sam reported that the landlord is away until Friday March 26.

OPEN DAY
• Our first Open Day on March 14 was very successful, with more than 40 people visiting the store for the first time. Many new visitors were older, long-time residents. Many questions wereasked. A 10% discount on all sales on the day was given as well as free food samples.

ANZAC DAY
• Monday April 26 is a public holiday in lieu of Anzac Day falling on a Sunday this year. Retailers are not permitted to trade before 1pm on Anzac Day. Regular Sunday wage rates for Anzac Day (25th).

Proposal: The shop will be closed on Monday April 26 Sam/Jo CARRIED

ENTERPRISE AGREEMENT
• Renata is having ongoing discussions with staff at Marrickville Legal Centre and has asked mission staff to do first draft.

Action: Lisa to talk to lawyer about flat pay rates and being outside award rates.

DATABASE/POINT-OF-SALES SYSTEMS

Action: Tony to meet with Nija to review and possibly help document the software.

MUMS AND BUBS NUTRITION WORSKSHOP
• Renata raised the possibility of organising a mums and bubs nutrition workshop with a volunteer from AH that has run similar workshops. MC were supportive on the condition liability was adequately covered. Attendance would probably be by donation and/or with a possible food grant to the volunteer running the workshop.

SEED LIBRARY
AH was invited to have a stall at the Seed Library but decided not to as such stalls have not worked in the past.

GROCERIES COORDINATOR
• Monika’s duties and time commitments as Groceries Coordinator are growing, in particular Thursdays, which are very long days.

Proposal: That MC approves Monika Baumann reducing her Shop Coordinator shift on Thursdays by four hours and adding four hours to her Groceries hours on Thursdays. That Andrew McNichol take up those four hours (Shop Coordinator) on Thursdays and give up his Tuesday shift. That this arrangement continue until the end of June with some of the extra hours devoted to the budget process and to inventory evaluation.
Peter/Tony CARRIED

Action: Lisa to check if City of Sydney grant has been paid.

Action: Renata and Andrew to discuss with staff problems with timesheets to help eliminate Monika’s involvement when pay is finalised.

CO-OP COORDINATOR

Action: Renata to talk to staff about how Co-op Coordinator Job Description should be redrafted for Nija’s replacement.

INFORMATION COORDINATOR
• Stevie Bee submitted a proposal for a contract and pay review. MC recognises Stevie’s proposal and will perform a review before the end of June.

Meeting closed 9.30pm



 

 


 

 

 

 


 

 

 

 


 

 

  
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