MC Meeting Minutes Wednesday October 23, 2008
Meeting opened: 7.30pm

ATTENDANCE
MC: Nassim Arrage, Genevieve Derwent, Linda Grkinic, Katherine Myers, Sarah Cook
Others: Renata Field, Monika Baumann, Vivienne Murray, Stevie Bee

Apologies: None

CONFIRMATION OF PREVIOUS MINUTES
That the minutes of the previous meeting be accepted as a true and accurate record.
Linda/Sarah CARRIED


BUSINESS ARISING FROM PREVIOUS MINUTES
None

MEMBERSHIP

NEW MEMBERS
Proposal: That Alfalfa House accept applicants with membership numbers 5119-5165 as members.
Genevieve/Linda CARRIED

RESIGNATIONS None

FORFEITURES None

REPORTS

FINANCE
• Thanks were given to Julia and Nija for all their work on the development of the budget. The key assumptions underpining this budget are that income does not increase but costs increase. Fundraising is imperative.

Proposal: That the 2008-09 budget be adopted. Sarah/Genevieve CARRIED

• Profit & Loss statements will be emailed to everyone by Nassim.
• The Finance Committee is to be comprised of the Treasurer, Co-op Coordinator and Bookkeeper. It will meet 2 weeks before the MC meeting.
• The Mark-ups sub-committee will be comprised of the stock coordinators, the Co-op Coordinators, the Treasurer and the Bookkeeper.
• Sarah Cook is also interested.
Action: Nassim to organise a meeting

Proposal: That the Treasurer’s Report be accepted. Genevieve/Lara CARRIED

STAFF MEETING REPORT
• New policies are being drafted: Noticeboard use policy and the annual leave policy.

Proposal: That the staff delegates report be accepted. Genevieve/Linda CARRIED

F & V PRODUCE
• Financials are to be done according to the calendar month, this includes stock loss.

Proposal: That the report be accepted. Katherine/Linda CARRIED

GROCERIES

Proposal: That a proposal be drafted on how AH can support other co-ops and the criteria for who we support. This policy proposal should include comparisons.
Action: Monika and Renata to draft the proposal.

Proposal: That the report be accepted. Sarah/Linda CARRIED

Action: That an Inventory policy be drafted by Julia and distributed for discussion.

CO-OP COORDINATOR

Proposal: That the report be accepted. Sarah/Linda CARRIED

CORRESPONDENCE None

FOOD GRANTS

Proposal: That a food grant be provided for the Permablitz of the backyard
Nassim/Linda CARRIED

CURRENT MATTERS

BUSINESS PLAN UPDATE
• This discussion plan will need to be deferred to the next meeting. Lara is to distribute the Business Plan documents.

SAFER SPACES
• This policy is being developed to ensure the Co-op is an open and positive space. Lara has distributed an example of something that has been used at a music event. It was agreed that this was a good starting point.
Action: To be flagged in the next E-News

EARTH FESTIVAL
• An event in Centennial Park on Nov. 29. Primarily a music festival with an environmental focus. Cost of a stall is quite high so it was decided not to have a stall at this event.

GARDEN
Action: Vivienne is to research into the possibility of co-op members starting up a garden near Alfalfa House. More information will be provided to an upcoming MC meeting.

BUILDING FUND
• The idea of starting a savings account for a building fund was flagged.
• It was agreed that it was a good idea.
• There is a question about the best legal structure for this. This will become an ongoing discussion as it requires significant thought and prep work.

POLICY MANUAL
Action: Linda is to provide links to the policy manual software. There will be further discussion about this.

FOOD SAFETY
Action: Monika and Renata are to research the cost of a food safety course and find a staff member to participate in it.

SUNDAT SHIFT
Action: That AH trial a volunteer do a regular 2 hour shift on Sundays. This will allow staff members to have a break. This situation should be reviewed at the November MC meeting.

Meeting closed at 9:45pm